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Student Portal: Export College List

Capture Application Outcomes easily via Student portal or Google Export. Outcomes can be entered by Counselor in App Tracker or Student Information > Profile Banners (AKA Bio Banners)

What can you do

Students want to know if they've been "Accepted" and so do Counselors!

  • CounselMore doesn't allow students to export directly, but the Counselor can export the App Tracker OR the Counselor can export the Student Profile Bio Banner dedicated to application schools (see image).
    • Screenshot 2025-09-01 at 5.58.41 PM
  • The exported file will be in Excel format, inside the Google Drive folder assigned to the student, (Files Tab). When exporting is in progress, the button will change temporarily (see image).
    • Export Outcomes to Files tab KB
  • Find the exported file in the Files Tab (see image)
    • Screenshot 2025-09-01 at 6.04.51 PM

When the file is in Google Drive it can be shared easily - the student can record outcomes there or enter their student portal to update application outcomes directly into App Tracker. See image below of Student portal where Student can update the Initial Decision and Final Decision directly in their App Tracker.

Student Update App tracker with application outcomes

Customizing your Export

  • If the Counselor chooses to export App Tracker (or any list) to Googel Drive folder, the Counselor can customize data columns to be included in the export.
  • CounselMore includes 300+ data columns (test scores, admissions policies, deadlines and more).
  • The Counselor controls which data columns are visible in each of the school lists.

Tip: Collaborate with your counselor to look over the available data points so you can choose the specific information you'd like to include in your export.

Important Notes:

  • Once exported, the spreadsheet will not sync back to the CounselMore portal - which means the information will remain solely in the Google drive excel sheet.
    • Keep in mind: Any changes you make in Excel will not be reflected in your student portal and therefore, not appear in reporting later.
    • If you choose to use the exported Google sheet to be the information collection tool, you will need to update the application outcomes in the App Tracker manually or import csv files via settings or contact support for import assistance.
  • 👍 For this reason, counselors prefer students to work in the portal where the data is always up-to-date  and interactive.

Using the App Tracker

  • Make the App Tracker the one tool that organizes your entire busy app-season process. Each school will have multiple application requirements per school. Any one of those could fall through the cracks or need strategy considered. For this reason, the App Tracker will have columns that represent each requirement per application and represent the status of each requirement.
  • Promote schools to the App Tracker, it is an invaluable when managing multiple application at once. From the Student list, promote schools to the App tracker.

How to promote schools?

    • Go to your College List > Click Menu > Add College by name 
    • After you have added a college, you can give your feedback/ratings
    • You also have the option to indicate whether you have received parent approval.