--- title: How to use, Routine Assignments, Methodology description: How would I use assignments as container-vehicles, ushering the chapters of college readiness, organizing a complicated process into phases --- [Skip to content](https://helpdesk.counselmore.com/draft-using-routine-assignments-methodology#main-content) English Show submenu for translations [![CounselMore College Planning Software Knowledge Base](https://helpdesk.counselmore.com/hs-fs/hubfs/logos/CMLogo_CCS_wide_trans-w2000-1.gif?width=1116&height=125&name=CMLogo_CCS_wide_trans-w2000-1.gif)](https://helpdesk.counselmore.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations Select below, or search by topic - There are no suggestions because the search field is empty. 1. [Knowledge Base : CounselMore Support](https://helpdesk.counselmore.com/?hsLang=en) 2. [CLIENT MANAGEMENT](https://helpdesk.counselmore.com/client-management?hsLang=en) 3. [Clients - Assignments tab](https://helpdesk.counselmore.com/client-management?hsLang=en#clients-assignments-tab) # How to use, Routine Assignments, Methodology ## How would I use assignments as container-vehicles, ushering the chapters of college readiness, organizing a complicated process into phases To illustrate this process, let’s take the example of an assignment for gathering letters of recommendation: **Conceptualizing Assignments as Vehicles** Think of assignments as vehicles rather than just tasks on a to-do list. This approach reduces the number of assignments and helps maintain organization and clarity. Consistency in formatting each assignment is essential, as it trains users to extract and manage information effectively. CounselMore’s curriculum breaks assignments into sections, and adopting this model can enhance your own assignments. **Example Assignment: Gathering Letters of Recommendation** 1. **Introduction:** The assignment starts by explaining what letters of recommendation are. 2. **Purpose:** It then describes why these letters are important. 3. **Process:** Next, it explains how to request a letter. 4. **Call to Action:** Finally, it instructs the student to report all received letters to the counselor. **Steps for Execution:** 1. **Assignment Creation:** The counselor assigns the task, sets the live date, and sends a summary email to the student. 2. **Student Portal:** The student receives the email, which includes a unique Student Portal link. Clicking this link takes them directly to their portal. 3. **Assignment Review:** On the portal’s first page, the student finds their list of assignments. Opening the assignment, they review the call to action. For this task, it directs them to a document in the counselor’s Google Drive folder that helps prepare their request for recommendation letters. 4. **Completion:** Once the student finishes writing their request, they mark the assignment as complete. The counselor receives a notification of completion. 5. **Review and Feedback:** The counselor reviews the assignment, makes notes, edits if necessary, and may attach additional materials. They then change the assignment status back to "undone" and resend it to the student with further instructions. **Handling Text Messages:** If the counselor receives a text from the student, such as “Mrs. Smith will not write my letter of recommendation,” it might be challenging to address immediately due to managing multiple students. To handle this efficiently: 1. **Response:** The counselor should acknowledge the message and promise to follow up. 2. **Access Information:** They should then log into CounselMore, navigate to the student's record, and open the assignment related to letters of recommendation. Since all relevant information is contained within this single assignment, the counselor can quickly review notes about Mrs. Smith and understand the situation. 3. **Reply:** The counselor can reply within the same assignment, ensuring that all resources and information are easily accessible without the need for redundant assignments or attachments. **Evaluating and Using Letters of Recommendation:** Later, when organizing applications in the App Tracker, the counselor can strategically assign recommendation letters based on each school's requirements. For instance, one application may require recommendations from specific types of teachers, while another may offer choices. **Summary of the Process:** The assignment for gathering letters of recommendation serves as a comprehensive container for all relevant information and resources related to this phase of college readiness. It includes routine information and links to essential resources, making it a central hub for managing and tracking progress efficiently. ![](https://helpdesk.counselmore.com/hs-fs/hubfs/image-png-Aug-28-2024-11-23-52-6912-AM.png?width=688&height=351&name=image-png-Aug-28-2024-11-23-52-6912-AM.png)   When helping a student to gather letters of recommendation a counselor often refers to that student's High School's website where there will be instructions listed for how the student should request their letters of recommendation. The counselor wants to retrieve that link once and add it to the students letters of recommendation assignment. Therefore the necessary link will always be available to the student, there is no repeating information or reminding the student of where to find a resource.   - [ACCOUNT SET UP](https://helpdesk.counselmore.com/account-set-up?hsLang=en#main-content) - [New Account - SELF GUIDED SET UP](https://helpdesk.counselmore.com/account-set-up?hsLang=en#new-account-self-guided-set-up) - [New Account - FREE LIVE TRAINING](https://helpdesk.counselmore.com/account-set-up?hsLang=en#new-account-free-live-training) - [New Account - MULTI LICENSE ACCOUNT SET UP](https://helpdesk.counselmore.com/account-set-up?hsLang=en#new-account-multi-license-account-set-up) - [New Account - COLLEGE SEARCH NAVIGATION](https://helpdesk.counselmore.com/account-set-up?hsLang=en#new-account-college-search-navigation) - [New Account - PARENT & STUDENT USERS](https://helpdesk.counselmore.com/account-set-up?hsLang=en#new-account-parent-student-users) - [CLIENT MANAGEMENT](https://helpdesk.counselmore.com/client-management?hsLang=en#main-content) - [Clients - Biographical Banners](https://helpdesk.counselmore.com/client-management?hsLang=en#clients-biographical-banners) - [Clients - Assignments tab](https://helpdesk.counselmore.com/client-management?hsLang=en#clients-assignments-tab) - [Clients - Files tab](https://helpdesk.counselmore.com/client-management?hsLang=en#clients-files-tab) - [Clients - Messages tab](https://helpdesk.counselmore.com/client-management?hsLang=en#clients-messages-tab) - [Clients - Accounting tab](https://helpdesk.counselmore.com/client-management?hsLang=en#clients-accounting-tab) - [Clients - Quicklist](https://helpdesk.counselmore.com/client-management?hsLang=en#clients-quicklist) - [Clients - Contacts](https://helpdesk.counselmore.com/client-management?hsLang=en#clients-contacts) - [Clients - Fin Fit tab](https://helpdesk.counselmore.com/client-management?hsLang=en#clients-fin-fit-tab) - [ADMISSIONS DATA & SEARCH NAVIGATION](https://helpdesk.counselmore.com/admissions-data-search-navigation?hsLang=en#main-content) - [College Data](https://helpdesk.counselmore.com/admissions-data-search-navigation?hsLang=en#college-data) - [College List - Columns](https://helpdesk.counselmore.com/admissions-data-search-navigation?hsLang=en#college-list-columns) - [College Data - App Tracker](https://helpdesk.counselmore.com/admissions-data-search-navigation?hsLang=en#college-data-app-tracker) - [GOOGLE-DRIVE](https://helpdesk.counselmore.com/google-drive?hsLang=en#main-content) - [Google Drive Settings](https://helpdesk.counselmore.com/google-drive?hsLang=en#google-drive-settings) - [Google Drive - Master Folders](https://helpdesk.counselmore.com/google-drive?hsLang=en#google-drive-master-folders) - [Google Drive - Document Management](https://helpdesk.counselmore.com/google-drive?hsLang=en#google-drive-document-management) - [SETTINGS MENU & CUSTOMIZATIONS](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#main-content) - [Settings - My Business](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#settings-my-business) - [Settings - Branding](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#settings-branding) - [Settings - Default Data Columns](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#settings-default-data-columns) - [Settings - Routine Assignments](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#settings-routine-assignments) - [Settings - Webmaster](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#settings-webmaster) - [Settings - Broadcast Station](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#settings-broadcast-station) - [Settings - Reporting](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#settings-reporting) - [Settings - Professional Log Books](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#settings-professional-log-books) - [Settings - Toolbox](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#settings-toolbox) - [Settings - Texting Set up](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#settings-texting-set-up) - [Settings - Accounting Setup](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#settings-accounting-setup) - [Settings - Integrations](https://helpdesk.counselmore.com/settings-menu-customizations?hsLang=en#settings-integrations) - [SALES & DEMONSTRATIONS](https://helpdesk.counselmore.com/sales-demonstrations?hsLang=en#main-content) - [Sales, Free Trials, Demonstrations](https://helpdesk.counselmore.com/sales-demonstrations?hsLang=en#sales-free-trials-demonstrations) - [MEMBER BENEFITS](https://helpdesk.counselmore.com/member-benefits?hsLang=en#main-content) - [Community Resources](https://helpdesk.counselmore.com/member-benefits?hsLang=en#community-resources) - [Member Benefits](https://helpdesk.counselmore.com/member-benefits?hsLang=en#member-benefits) - [Customer Service Support](https://helpdesk.counselmore.com/member-benefits?hsLang=en#customer-service-support) - [Privacy Policies](https://helpdesk.counselmore.com/member-benefits?hsLang=en#privacy-policies) - [Sales Lead Tools](https://helpdesk.counselmore.com/sales-lead-tools?hsLang=en#main-content) - [Directory](https://helpdesk.counselmore.com/sales-lead-tools?hsLang=en#directory) [![Chill listening crop-3](https://helpdesk.counselmore.com/hs-fs/hubfs/seminarsBadge-gold.png?width=26&height=26&name=seminarsBadge-gold.png "Chill listening crop-3")](http://counselmore.com) Please note that CounselMore is a robust college planning platform with multiple integrations. Copyright © 2025, CounselMore