--- title: Archiving Student - Record Application Outcomes, make visible to prospective clients description: Before archiving a student, always make sure to update the Accepted/Declined banner. This banner reflects the final admissions results and is crucial for maintaining accurate records. --- [Skip to content](https://helpdesk.counselmore.com/archiving-student-record-app-outcomes#main-content) English Show submenu for translations [![CounselMore College Planning Software Knowledge Base](https://helpdesk.counselmore.com/hs-fs/hubfs/logos/CMLogo_CCS_wide_trans-w2000-1.gif?width=1116&height=125&name=CMLogo_CCS_wide_trans-w2000-1.gif)](https://helpdesk.counselmore.com/?hsLang=en) Open main navigation Close main navigation - English Show submenu for translations Select below, or search by topic - There are no suggestions because the search field is empty. 1. [Knowledge Base : CounselMore Support](https://helpdesk.counselmore.com/?hsLang=en) 2. [ADMISSIONS DATA & SEARCH NAVIGATION](https://helpdesk.counselmore.com/admissions-data-search-navigation?hsLang=en) 3. [College Data - App Tracker](https://helpdesk.counselmore.com/admissions-data-search-navigation?hsLang=en#college-data-app-tracker) # Archiving Student - Record Application Outcomes, make visible to prospective clients ## Before archiving a student, always make sure to update the Accepted/Declined banner. This banner reflects the final admissions results and is crucial for maintaining accurate records.   ### There is more than one location that student application outcomes can be recorded in your CounselMore software. ### 1. Biographical banners ### 2. App Tracker Outcome Columns ### 3. When changing a Student Record Status to Archive, a modal will launch asking for outcomes --- BIOGRAPHICAL BANNERS There is a Pencil icon to the left of the student name Click the pencil and the screen slides down These are the biographical banners One of these banners reads accepted declined There you will find the same list of schools, as the list of schools that have been added to the students app tracker. This is a convenient place for outcomes to be recorded. ![](https://helpdesk.counselmore.com/hs-fs/hubfs/image-png-Oct-11-2024-04-00-10-3565-AM.png?width=688&height=307&name=image-png-Oct-11-2024-04-00-10-3565-AM.png) It's important to enter all necessary information accurately, as this area cannot be edited after archiving. ### Record outcomes in the App Tracker Outcomes Columns ### ![Screenshot 2024-10-18 at 5.10.51 PM](https://helpdesk.counselmore.com/hs-fs/hubfs/Screenshot%202024-10-18%20at%205.10.51%20PM.png?width=688&height=231&name=Screenshot%202024-10-18%20at%205.10.51%20PM.png) ### After updating the **Accepted/Declined** banner. Here's a step-by-step guide on how to archive a student. 1. **Open/Edit Student Record** ![](https://helpdesk.counselmore.com/hs-fs/hubfs/image-png-Oct-11-2024-03-36-08-8893-AM.png?width=688&height=307&name=image-png-Oct-11-2024-03-36-08-8893-AM.png) 2. **Go to Student Information** ![](https://helpdesk.counselmore.com/hs-fs/hubfs/image-png-Oct-11-2024-03-39-05-8661-AM.png?width=688&height=308&name=image-png-Oct-11-2024-03-39-05-8661-AM.png) 3. **Change Status to "Archive"** ![](https://helpdesk.counselmore.com/hs-fs/hubfs/image-png-Oct-11-2024-03-40-13-9484-AM.png?width=688&height=316&name=image-png-Oct-11-2024-03-40-13-9484-AM.png) 4. **Confirm** ![](https://helpdesk.counselmore.com/hs-fs/hubfs/image-png-Oct-11-2024-03-40-55-4521-AM.png?width=688&height=318&name=image-png-Oct-11-2024-03-40-55-4521-AM.png) Before confirming, it's important to make sure that all critical information has been updated, particularly the **Declined/Accepted** banner. Since some areas become un-editable after archiving. 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